Strategic Events Coordinator

Position summary:  The Strategic Events Coordinator is part of the team that delivers the TESOL International Convention & English Language Expo, the largest TESOL professional development event in the world. This position supports all activities related to the annual convention, regional conferences, and hybrid/virtual events. Reporting directly to the Sr. Strategic Events Manager, the Strategic Events Coordinator plays an integral role in the operations of all strategic events.

Responsibilities:

Convention Program and Staging:

• Assists with the adjudication and scheduling process of peer-reviewed sessions
• Staff liaison to strand coordinators as assigned
• Assists with the scheduling of business meetings, convention offices, and accepted academic sessions.
• Assists with registration questions and queries
• Assists DSE and marketing staff with preparing marketing materials such as the program book, web site and advance promotion materials.
• Member of the TESOL social media team, posting messaging on various platforms as needed
• Assists SSEM with maintaining/updating the abstract management system for each year's convention site and program
• Runs necessary program statistical reports/special needs information (proposal readers list, abstracts, indexes)
• Assists with preparing specifications for facilities and contractors with room sets, audio-visual, food and beverage orders.
• Manages solutions desk on-site at the convention
• Assists with evaluation of convention
• Other duties may be assigned.

Regional Conferences, Virtual/Hybrid Events and Other Events:

• Assists with registration management
• Assists with virtual conference platform setup
• Manages submission and organization of pre-recorded content
• Assists with speaker management
• Assists with adjudication process
• Assists with preparing specifications
• Supports onsite logistical details as needed
• Provides support to the DSE and SSEM as needed
• Assists with evaluation of events
• Other duties may be assigned.

Miscellaneous/Administrative:

• Provides administrative support to finance coordinator as needed
• Assists with keeping the strategic events inbox “clean” – all inquiries handled in a timely manner

Position Qualifications:

• Bachelor’s degree in event management, hospitality management or related field
• CMP and/or DES preferred but not required
• 2-3 years’ experience in conference or event management
• 1-2 years’ experience in virtual/digital event management
• Experience with abstract management, Microsoft Word, Excel and iMis
• Experience in a professional association preferred but not required

Special Requirements of the Position:

Required to lift heavy objects: Up to 25 pounds

Required to travel: Yes, to attend training, site visits and annual convention

Position Status: Full-time, Non-Exempt